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Title: 620 - Payroll Specialist

Organization: EPW

Department: Engineering & Public Works

Location: EPW

Rate of Pay: $19.62

Job Summary

The Payroll Specialist is responsible for payroll preparation; collect and review employee information and working hours. Assist with special projects data entry, responding to public requests and inquiries, scheduling meetings and/or travel arrangements, handling purchase orders and invoices, file and inventory maintenance. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.

Competencies

· Safety Acumen
· Self-Leadership
· Citizen Value
· Communication
· Self-Awareness
· Flexible
· Critical Thinking
· Trust
· Responsible
· Ethical

Key Functions/Knowledge/Skills

· More specialized skills in a particular type of work; knowledge of an extensive body of rules, procedures, or operations; specialized skills that may be technical or non-technical, such as research and analytical skills, composing non-routine documents and letters, ability to use software in complex applications.
· Prepare payroll for employees.
· Gather information on hours worked for each employee.
· Administer statements of payment to personnel either electronically and/or paper.
· Keep track of hour rates, wages, new hire information etc.
· Address issues and questions regarding payroll from employees and superiors.
· Assist in preparing reports for department.
· Manage Time clock program, FMLA, Worker’s Comp for department.
· Update employee files and submit accrual balances to Supervisors.
· Assist with review and dispose of records depending on retention period.
· Assist in preparation of meetings for the department.
· Creates, revises and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas.
· Review; prepare P-Card reports for Department.
· Prepares and maintains purchase orders and invoices for payment.
· Performs accounting functions such as balancing receipts and ledgers, making bank deposits and recording payments.
· Assist in ordering supplies and maintains departmental inventory.
· Receives and redistributes incoming mail.
· Answers and redirects phone calls.
· Assist with Procore program for employees.
· Responds to customer inquiries and requests.
· Assists with special projects.
· Maintains and updates filing systems.
· Performs data entry functions and other related duties as required.

Minimum Education & Experience

Bachelor's degree (no experience), or associate's degree plus two years of experience, or high school graduation or GED plus four years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License

Independence & Judgement

Minimal judgment; instructions, once established and defined, normally allow the job to be accomplished without direct and/or constant supervision; mostly routine work requiring that employee recognize obvious problems.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Prepares payroll; reconciles bank accounts.

Level & Frequency of Outside Contact

Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.

Physical Demands

Office job with little or occasional light physical effort; may require brief periods of heavy muscular exertion, such as standing, lifting, moving, pulling, pushing, etc, ability to exert up to 20-35 lbs. of force occasionally to move objects.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.


The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.


Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.

The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience..

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.