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Title: 516 - Events Center Coordinator

Organization: PARDS: Event Center

Department: Event Center

Location: PARDS Event Center

Rate of Pay: $16.97

Job Summary

Responsible for coordinating and monitoring the daily events held at the Events Center. Under general direction from the Events Center Manager, assist in supervising and communicating with the Maintenance Supervisor the personnel and operations of the facility as well as the room lay outs and duties of all personnel. Provides Events Center information to the general public.

Competencies

• Safety Acumen
• Leadership
• Citizens Value
• Communication
• Self-Awareness
• Flexible
• Critical Thinking
• Trust
• Responsible
• Ethical
• Time Management
• Professionalism

Key Functions/Knowledge/Skills

• Must be able to read, interpret and follow work orders and procedures as necessary.
• Oversee the Events Center reservation system.
• Assist in preparing the weekly schedule for personnel.
• On Call 24/7.
• Responsible for answering City of Brownsville issued cell phone 24/7.
• Meet and greet any potential clients.
• Prepare contracts.
• Take payments and issue Receipt of payment to clients.
• Coordinate with client regarding the room lay out.
• Under the supervision of manager - assist with development of related policies and procedures.
• Assist manager in keeping track of budget.
• Maintain and submit P-Card transactions.
• Maintain and submit payroll information.
• Assist manager in preparing quarterly reports.
• Maintain and submit new employee information.
• Maintain and submit request for personal days, vacation days, sick days and Holidays.
• Maintain and order office supplies as needed.
• Performs additional related duties.

Minimum Education & Experience

High school graduation or GED plus one year of experience.

Special Certifications & Licenses

Valid Texas Driver’s License

Independence & Judgement

Skillful judgment with out-of-the ordinary situations or issues; may make decisions for subordinates.

Initiative & Ingenuity

Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.

Supervisory & Responsibility

Lead person in small work group; does not specifically assign work but is looked to for guidance.

Financial Responsibility

Does not deal with money.

Level & Frequency of Outside Contact

Direct contact may be infrequent but may require considerable tact and courtesy when it does occur.

Physical Demands

Mostly moderate and fairly steady active physical exertion; may require brief periods of heavy muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 35-50 lbs. of force occasionally or a negligible amount of energy frequently to lift, push, pull or otherwise move objects.

Responsibility for Equipment & Property

Responsible for high-risk or valuable items, such as big, expensive equipment, including light and heavy machinery, plant equipment, multiple computers and computer networks, etc.

Working Conditions

Frequent exposure to outdoor elements; job often (several times per week) exposes person to physical danger; serious space problems; frequent situations that cause stress and tension in the execution of regular duties.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.