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Title: 137 - Administrative Technician

Organization: EPMO

Department: Ent. Proj. Mgmt. Office (EPMO)

Location: EPMO

Rate of Pay: $13.32

Job Summary

The Administrative Technician is responsible for provide clerical and administrative support to department/division staff. The administrative technician is responsible for file maintenance; responding to department inquiries and requests; assist with managing office facility, schedule appointments; mail distribution; inventory maintenance; document preparation; data entry; booking travel arrangements; and handling payroll and procurement duties. This class reports to the Senior Project & Business Analyst and works accordingly Director expectations, class procedures.

Competencies

• Trust
• Ethical
• Responsible
• Safety Acumen
• Self-Leadership
• Prioritization skills
• Proactive approach to tasks
• Strong written and verbal communication skills
• Customer Service
• Emotional Intelligence
• Flexible
• Self-Awareness
• Critical Thinking
• Time Management
• Attention to Detail
• Problem-Solving

Key Functions/Knowledge/Skills

• Average skills; knowledge of commonly used work routines, rules, procedures, or operations; simple data entry and retrieval.
• Proficient in MS Office software.
• Comfortable using various office technologies and quick adaptability to new tools.
• Assists team members to facilitate efficient task execution
• Assists with budget preparation and special projects.
• Prepares purchase orders and other invoice transactions for payment.
• Responsible for Records Management.
• Performs basic clerical functions such as writing letters and memorandums.
• Performs a variety of research.
• Orders supplies and maintains departmental inventory.
• Responds to customer inquiries and requests.
• Maintains and updates filing system.
• Receives and redistributes incoming and outgoing mail.
• Answers and redirects phone calls.
• Performs other related work as required.

Minimum Education & Experience

High school or GED (no experience), or sufficient education to read and write plus two years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Orders and picks up supplies (usually not more than $200.00); posts transactions but does not directly handle checks or cash; sends invoices for billing.

Level & Frequency of Outside Contact

Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.

Physical Demands

Office job with little or occasional light physical effort involving walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office, use of a City vehicle.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

This position does not have benefits.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.