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Title: Fiscal Clerk

Organization: Health: Administration

Department: Public Health Admin

Location: Health City Plaza

Rate of Pay: 13.98

Job Summary

The purpose of the class is to provide accounting/fiscal support for assigned area of responsibility. The class is responsible for entering fiscal data, updating and maintaining ledgers, journals, and files, and performing various fiscal functions and calculations. The class handles financial records, processing payments, and ensuring that the financial transactions of the department are properly documented and reported. The class works according to set procedures under direct supervision.

Competencies

Numerical Proficiency
Data Entry Skills
Effective Communications
Organizational Skills
Time Management
Trust
Customer Service
Attention to Detail
Responsible

Key Functions/Knowledge/Skills

• Knowledge of an extensive body of rules, policies/procedures, or operations; specialized skills that may be technical or non-technical, such as research and analytical skills, composing non-routine documents and letters, ability to use software in complex applications.
• Responds to customer inquiries, complaints, and requests.
• Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/or agendas.
• Schedules inspections, and meetings.
• Performs secretarial duties such as receiving and redistributing incoming mail, answering, and redirecting phone calls, maintaining and updating the filing system, and providing data entry services.
• Receives, receipts, logs, and posts funds from customers, employees, and the public.
• Makes deposits and transfers according to direction of supervisor or established policy.
• Organizes and files receipts and deposits of revenue and expenditure funds into the accounting system. Files bills, vouchers, forms, and statements.
• Performs various accounting functions such as preparing accounts receivable and deposits.
• Processes billing for third party vendor accounts.
• Performs routine office tasks such as data entry, typing correspondence, filing, faxing, telephoning, and photocopying.
• Assists with special projects.
• Performs related tasks and/or other duties as assigned.

Minimum Education & Experience

High school graduation or GED plus two years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, when to change or sharpen blade on mower, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

Initiative and Ingenuity
General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities. Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Takes money (fines, fees, etc.), gives receipts, does own balancing; no decision making; authorizes payment of accounts payable based on matching invoices; handles petty cash.

Level & Frequency of Outside Contact

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort. Involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation electronic office machines or tools within moderate tolerances or limits of accuracy.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.