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Title: Administrative Technician

Organization: Health: Ordinance Enforcement

Department: Ordinance Enforcement

Location: Health

Rate of Pay: 13.32

Job Summary

The purpose of the Administrative Technician is to provide clerical and administrative support to department/ division staff. The Administrative Technician is responsible for file maintenance; responding to public inquiries and requests; mail distribution inventory maintenance; document preparation; and data entry. The class works according to some procedures; decides how and when to do things under general supervision.

Competencies

Effective Communication
Trust
Time Management
Ethical Practice
Customer Service

Key Functions/Knowledge/Skills

• Answers and redirects phone calls.
• Creates, revises and edits correspondence and documents such as memos, letters, invoices, reports and/ or announcements.
• Performs data entry functions.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Issues permits and licenses.
• Responds to customer inquiries and requests.
• Maintains and updates filing system.
• May perform basic accounting functions such as balancing receipts, making bank deposits and recording payments.
• Performs other duties as assigned.

Minimum Education & Experience

High school or GED (no experience), or sufficient education to read and write plus two years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment: must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Orders and picks up supplies (usually not more than $200.00); posts transactions but does not directly handle checks or cash; sends invoices for billing.

Level & Frequency of Outside Contact

Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.

Physical Demands

Office job with little or occasional light physical effort involving walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office, use of a city vehicle.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville participates in a generous retirement plan with retirement opportunities available at 5 years of service at age 60 or 20 years of service at any age. The City has an exceptional employee and family medical, dental, life insurance plan and vision plan for employee only with MetLife for those enrolled with health insurance. The City has partnered with Frontier Clinic at zero cost to employee and dependents under the health insurance. Pet supplemental insurance is offered as an employee contribution only. Employees may also contribute to deferred compensation plans from Equitable and supplemental insurance plans from AFLAC and Colonial Life. Full time employees have the opportunity to accumulate 10 sick days and 15 annual days per year. City of Brownsville offers Parental Leave concurrent with FMLA for qualifying employees. The city offers longevity pay and 100% Tuition Assistance capped at $5,000 yearly. Additionally, the City of Brownsville observes 14 holidays annually and two (2) floating holidays.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.