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Title: 510 - Administrative Supervisor

Organization: PARDS: Administration

Department: Park & Recreation Admin

Location: PARD City Plaza

Rate of Pay: $22.71

Job Summary

The purpose of the Administrative Supervisor for the PAR Department is to provide administrative and leadership support. This position carries the responsibility for supervising the administrative staff, document preparation, assisting with special projects, data entry, public requests and inquiries, scheduling meetings and/or travel arrangements, budgetary tasks, ensuring proper process for purchase orders and invoices, filing, and inventory maintenance. The Supervisor works within a general outline of work to be performed, develops work methods, sequences, and performs other tasks under the direction of the Director and Assistant Director of Parks and Recreation.

Competencies

• Leadership
• Customer Service
• Effective Communication
• Self-Awareness
• Flexible
• Critical Thinking
• Trust
• Responsible and Ethical

Key Functions/Knowledge/Skills

• Slightly above average skills; knowledge of more complex work routines, rules, procedures, or operations; ability to operate higher-level specialized equipment
• Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/ or city commission agendas.
• Prepares and maintains purchase orders and invoices for payment.
• Performs accounting functions such as balancing receipts and ledgers, making bank deposits and recording payments.
• Performs human resource functions such as payroll preparation and processing leave requests.
• Assists with budget preparation.
• Assists with monthly/quarterly reporting including performance measures.
• Schedules travel arrangements, inspections, and meetings.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Responds to customer inquiries and requests.
• Assists with special projects/events and other administrative tasks assigned by the Directors.
• Assists in the preparation of Parks City Commission agenda items.
• Maintains and updates filing systems.
• Performs other related work as required.

Minimum Education & Experience

Bachelor's degree (no experience), or associate's degree plus two years of experience, or high school graduation or GED plus four years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules

Initiative & Ingenuity

General guidelines: requires a lot of interpretation and non-standard responses to varied situations; have to figure out where to go for answers (not all sitting there in procedures manual); must take multiple factors into account; some control over priorities

Supervisory & Responsibility

Organizes, plans, and controls the work of assigned employees; coaches and advises subordinates on job performance; responsible for disciplinary actions; participates in hiring and discharge interviews and/or recommendations on hiring and discharge are given substantial weight.

Financial Responsibility

Prepares payroll; reconciles bank accounts

Level & Frequency of Outside Contact

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsibility for Equipment & Property

Responsible for assigned equipment/property used outside of office; responsible for handing out to and retrieving property/equipment from employees and keeping inventory; use of City vehicle.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.