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Title: 251 - Fiscal Clerk

Organization: City Secretary

Department: City Secretary

Location: City Secretary - City Plaza

Rate of Pay: $13.98

Job Summary

The purpose of the class is to provide accounting/ fiscal support for assigned areas of responsibility. The class is responsible for entering data, updating, and maintaining ledgers, logs, reports, journals, and files, and performing various fiscal functions and calculations. The class works according to procedures set by City policy and state statutes, under direct supervision of both the City Secretary and the Deputy City Secretary.

Competencies

• Participatory Leadership
• Multitasking
• Attention to Detail
• Innovative/Open to new ideas
• Collaborative
• Customer-Service Oriented
• Open Communication
• Life-long learning/professional development

Key Functions/Knowledge/Skills

• Attend to applicants in the issuance of birth and death records, burial transit permits, beer and wine permits, and processing and certification of TABC permits.
• Takes payment, prepares receipt, prepares request record in accordance with State policy and follows in-house policy regarding job duties. Logs and posts funds received from customers, employees, and the public.
• May prepare bank deposit and transfers according to direction of supervisor or established policy.
• Scans and indexes vital records, prepares burial transit permits for Supervisor approval, and attends to other duties as assigned.
• Organizes and files receipts and deposits of revenue and expenditure funds into the accounting system.
• Performs routine office tasks such as data entry, typing correspondence, filing, faxing, telephoning, and photocopying.
• Processes City of Brownsville mail-incoming and out-going and affixes appropriate postage with a postage meter machine.
• Makes deliveries to Mayor and City Commissioners, using city vehicle.
• Desire to learn additional tasks and take on more responsibilities.
• Ability to understand and follow standard operating procedures, city policy, and state statutes.
• Other related duties as assigned, including attending required/mandated training for Texas Department of State Health Services Vital Statistics Section, City mandated OD&HR training, and other training, and professional development or retreats, as required.
• This is not meant to be an all-inclusive list of duties, so other job duties may be assigned. The above listed job duties will be assigned by the City Secretary and Deputy City Secretary. All fiscal clerks may be cross trained to stand-in during the absence of the other departmental staff.

Minimum Education & Experience

High school graduation or GED plus one year of experience.
Formal training, special courses, or experience and/or educational equivalent to satisfactory completion of one (1) year of college education or demonstrated prior job experience in handling cash transactions, reconciliations, and reporting is preferred.
Prior experience with bookkeeping or accounting duties is preferred.
Prior experience in Vital Statistics is preferred.
Prior experience with Microsoft Office: Word, Excel and Outlook, and Adobe Acrobat is preferred.
Prior experience with a Document Imaging Software and Cash Receipt Software is preferred.
Prior courses in bookkeeping or accounting transactions are preferred.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment: must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Calculates amounts due, using some judgment; receives and processes larger amounts (several thousand dollars on one day not uncommon); balances receipts and cash from one or more other employees; brings problems to attention of supervisor.

Level & Frequency of Outside Contact

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.

The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.

Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.