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Title: 251 - City Secretary

Organization: City Secretary

Department: City Secretary

Location: City Secretary City Plaza

Rate of Pay: $113,301.86 - $137,736.14

Job Summary

The City Secretary serves diverse and critical roles within the City of Brownsville, including the Commission certifier, local registrar, records custodian, and elections administrator.

Competencies

• Leadership
• Critical Thinking
• Strategic Planning
• Change Management
• Budget Development
• Project Management

Key Functions/Knowledge/Skills

• Coordinates the preparation and posting of Commission meeting agendas, as well as their ordinances, resolutions, proclamations, and minutes; and ensures all documents are properly signed and sealed.
• Files and produces for qualified applicants’ certificates of birth, death, fetal death, burial transit permits, and other forms associated with vital statistics.
• Coordinates general and special elections with the Cameron County Elections Administrator; ensures the appropriate timetable is followed; clarifies voting procedures and regulations for any interested individuals; processes election expenditures.
• Facilitates the lawful disclosure of public information.
• Provides direct and impartial assistance to members of the City Commission, Audit & Oversight Committee, and Ethics Advisory Board, attending their meetings and those of other boards or committees as required.
• Directs, motivates and evaluates the department’s staff.
• Researches, assembles, and presents in writing and in person a wide variety of information.
• Manages financial activities; assists in budget preparation and monitors expenditures.
• Facilitates the planning and implementation of community and organization-wide events.
• Performs related tasks as necessary.

Minimum Education & Experience

Bachelor’s degree or educations and training equivalent to four years of college education in business management, political science, or a closely related field.
Six (6) years of work-related experience.

Special Certifications & Licenses

Texas Municipal Clerks Certification Preferred.

Independence & Judgement

Significant and comprehensive level of judgement; addresses very complex issues or problems with employees.

Initiative & Ingenuity

Work doesn’t generate itself; employee must decide what is to be done and when; control over priorities; constant need to find creative or non-routine solutions.

Supervisory & Responsibility

Supervises and directs a group of sufficient size or complexity to require the use of supervisory subordinates.

Financial Responsibility

Invests and manages large amounts of money according to specific instructions or guidelines; approves expenditures or disbursements within general guidelines; has substantive input into budget.

Level & Frequency of Outside Contact

Higher frequency of outside contacts.

Physical Demands

Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office. Use of City Vehicle.

Working Conditions

Frequent travel associated with job; periodic situations that cause stress and tension in the execution of regular duties.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
Must be able to pass a Background Check and Fingerprinting as required by the Texas Department of State Health Services, Vital Statistics Division.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.