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Title: 251 - Administrative Technician

Organization: City Secretary

Department: City Secretary

Location: City Secretary - City Plaza

Rate of Pay: 13.32

Job Summary

The Administrative Technician is responsible for providing clerical and administrative support to department/ division staff. The class is responsible for file maintenance; responding to public inquiries and requests; mail distribution; inventory maintenance; document preparation; and data entry. The class works according to some procedures under general supervision.

Competencies

• Ethical Practice
• Critical Thinking
• Time Management
• Self-Awareness
• Communication
• Customer Service
• Cultural Awareness
• Trust
• Empathetic

Key Functions/Knowledge/Skills

• Answers and redirects phone calls.
• Receives and redistributes incoming and outgoing mail.
• Maintain strict confidentiality of information related to daily office operations as required.
• Delivers mail to Mayor and Commission.
• Proficient in Microsoft Office software.
• Performs basic clerical functions such as writing letters and memorandums.
• Performs a variety of research.
• Average skills; knowledge of commonly used work routines, rules, procedures, or operations; simple data entry and retrieval.
• Responsible and assist in Records Management.
• Scanning of Birth/Death Records.
• Responds to customer inquiries and requests.
• Maintains and updates filing system.
• This is not meant to be an all-inclusive list of duties, additional job duties may be assigned.

Minimum Education & Experience

High school or GED (no experience), with two (2) years of relevant job experience.

Special Certifications & Licenses

Valid Texas Driver’s License

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Orders and picks up supplies (usually not more than $200.00); posts transactions but does not directly handle checks or cash; sends invoices for billing.

Level & Frequency of Outside Contact

Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.

Physical Demands

Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office; Use of City Vehicle.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
Must be able to pass a Background Check and Fingerprinting as required by the Texas Department of State Health and Human Services Vital Statistics Division.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.