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Title: Accounting & Compliance Manager

Organization: Financial Services

Department: Financial Services

Location: Financial Services City Hall

Rate of Pay: $84,648.74 - $101,391.79 DOQ

Job Summary

As a key member of the finance team, the Accounting and Compliance Manager will report to the Chief Financial Officer / Director of Finance and will work closely with the entire finance and accounting teams in creating plans, forecasts and assist with month end close, account reconciliations. The Accounting Compliance Manager is responsible to manage and maintain accounting, financial, and budget records. The class is responsible for performing advanced professional level accounting work involving the research, analysis, and compliance of accounting, financial, and budget transactions and the reporting of municipal finances. Position provides technical guidance to City departments and Finance Department professional staff regarding the application and interpretation of Generally Accepted Accounting Principles. May exercise functional or technical supervisory or leadership role over other assigned staff. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.

Competencies

• Ethical Practice
• Customer Focus
• Critical Thinking
• Time Management
• Self-Leadership
• Analytical Thinking
• Effective Communication
• Technology Application

Key Functions/Knowledge/Skills

• Prepares monthly, quarterly, and annual financial statements and budgetary reports to include performance variance analysis on those reports.
• Assists in the preparation of the City’s Comprehensive Annual Financial Report, Annual Budget Report and Single Audit Report.
• Informs management on matters of importance that could impact the quality of work and compliance with GAAP as well as City policies and procedures.
Maintains accounting and budgetary system to provide control of expenditures and maintains an internal reporting system.
• Reviews contracts, budgets, purchase orders, periodic cost summaries, invoices, and vouchers for compliance with statutory provisions; reviews and submit these for payment.
• Prepares and assists external auditors in the preparation of Prepared by Client requirements for the annual audit.
• Manages and oversees departmental annual audit tasks assignments.
• Consults with and advises other City departments on recording transactions and fiscal record, and instructs employees on technical accounting problems and the interpretation and application of rules, regulations and accounting problems to ensure compliance with GAAP, GASB and other regulatory requirements.
• Prepares forecasts and analyzes trends.
• Recognizes, resolves, and responds to issues based on the application of previous experience and use of appropriate judgement.
• Knowledge of governmental accounting principles and practices including GAAP guidelines and GASB pronouncements.
• Responsible for implementing new policies to ensure compliance with accounting principles, rules and regulations.
• Responsible for planning, coordinating, and supervising the work of staff by assigning work activities and projects.
• Prioritizes work assignments; monitors assignments; reviews and evaluates job assignments methods, and procedures of supervised staff.
• Responds timely to staff regarding questions and concerns.
• Provides guidance to staff regarding methods and procedures on assigned tasks.
• Reviews and approves Journal entries of supervised staff.
• Administers routine personnel matters affecting supervised staff. This includes disciplining, and approving sick and vacation time and evaluations of new hires, such as 1st, 2nd and 3rd month check-ins.
• Responsible for reviewing and updating job descriptions for positions supervised.
• Supports employees by facilitating interdepartmental communication and interaction between internal and external parties.
• Delegates tasks and ensures that they are completed in accordance with existing policies and procedures.
• Builds new and expands existing skills by seeking and engaging in educational opportunities.
• Acts as a liaison for the Finance Department and other City Departments.
• Performs related duties and fulfills responsibilities as required.
• Participates in mandatory biweekly managers meetings.
• Participates and conducts mandatory weekly and biweekly departmental meetings.
• Participates in meetings with other departments as required for assigned projects.
• Evaluates and implements accounting software programs, by testing and analyzing processes, providing support and training for users.
• Evaluates furniture and equipment needs within the division, and coordinates installation with vendor and internal departments.
• Conducts meetings with supervised staff to reinforce employee development in coordination with OD&HR.
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• Participates in Departmental job interviews and evaluates potential candidates.
• Acts as a backup for any of the positions supervised.
• Participates in regular session meetings with City of Brownsville Component Units, during the absence of Accountant II-Components staff.
• Presents Component Units Financial Statements, during the absence of Accountant II-Components staff.
• Review, and approve Bond Payment invoices and prepare memo to request W/T for payments.
• Maintain Long-Term Debt amortization schedules and various schedules to include on the annual audit report.
• Provides support to Financial Services Director on financial related items:
o Review Post-closure invoice, prepare claim, and adjust GL as necessary.
o Prepare audit forecast for credit ratings.
o Calculate property tax related items.
o Calculate and prepare claim for TIRZ payments.

Minimum Education & Experience

Ph.D./J.D./P.E., etc. (no experience), or master's degree plus three years of experience, or bachelor's degree plus five years of experience, or associate's degree plus seven years of experience, or high school graduation or GED plus nine years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.
CPA preferred but not required.

Independence & Judgement

Receives instructions as to work results to be attained; responsible for recognizing moderately complex problems and taking responsibility for resolving them; refers very complex problems to supervisor; otherwise just reports on problem and solution after the fact; results monitored for soundness and judgment.

Initiative & Ingenuity

General guidelines: requires a lot of interpretation and non-standard responses to varied situations; have to figure out where to go for answers (not all sitting there in procedures manual); must take multiple factors into account; some control over priorities.

Supervisory & Responsibility

Regularly assigns and monitors the work for three or more employees; has knowledge of long-term plans and goals for the department

Financial Responsibility

Calculates amounts due, using some judgment; receives and processes larger amounts (several thousand dollars on one day not uncommon); monitors budget; brings problems to attention of supervisor.

Level & Frequency of Outside Contact

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.